Gone are the days when we used to track and complete our tasks on paper. With capable task management apps on iPhone and Mac, it’s easy to stay on top of your daily to-dos. Among them, we have picked up the best task manager apps for iPhone and Mac.
These days, a task management app isn’t limited to creating and completing tasks. They also offer real-time collaboration, widgets, a Pomodoro timer, calendar integration, and more. With a capable to-do app on iPhone, you don’t need a separate app for tracking habits or managing projects for a small team.
Let’s show you the 5 best task managers for iPhone and Mac.
1. Apple Reminders – Best Free Task Manager for iPhone
Apple has completely revamped the Reminders app on iPhone, iPad, and Mac. It looks modern, has ample features, and goes toe-to-toe with established third-party alternatives.
You can create location-based reminders, prioritize important tasks, add images, and even create subtasks. Apple has covered all the basics here. You can even create a list of reminders and invite others for collaboration.
The Reminders app on iPhone, iPad, and Mac received two neat add-ons recently. You can add tags to better organize your tasks. The app also lets you create a smart list to put relevant tasks in a specific list automatically. If you use a particular list frequently, create a template and save time for repetitive tasks.
Pros
- Free to use
- Home screen and lock screen widgets
- Excellent integration with other Apple devices
Cons
- Limited availability
- Basic theming options
Price: Free
2. Things 3 – Best-Looking To-Do App for iPhone
Things 3 has the most beautiful user interface among all the task manager apps for iPhone and Mac listed here. It’s clean, intuitive, and pleasant to use. Apart from tasks, you can also create new projects and areas for family and work.
While creating a new task, you can add a due date and time, change your inbox, create subtasks, and even set a deadline. Thing 3 is compatible with Siri voice assistant too. You can use commands like ‘Hey Siri, in Things, remind me to buy chocolate tomorrow at 11 AM’. Neat, isn’t it?
Things 3 offers neat little touches such as progress pies, Touch Bar support, multiple windows, a collapsible sidebar on iPad, and more. Unfortunately, it lacks real-time collaboration.
Pros
- Eye-catching design
- Supports projects
- Siri Shortcuts support
Cons
- Limited availability
- Basic sharing
Price: $9.99 (iOS), $49.99 (Mac)
3. TickTick – All-In-One To-Do List App for Mac
Apart from being a task management app, TickTick offers a habit tracker, a neat calendar integration, Pomodoro to track time, and an Eisenhower Matrix to focus on what’s important and urgent.
TickTick is your ultimate to-do app on iPhone. Once you subscribe to the pro version, you no longer need to switch between several apps to manage tasks, habits, and calendar events. TickTick combines all the features in a single app.
TickTick differs from the competition with a robust theming engine. The app offers several season series, city series, and pure color themes and lets you create a custom one from scratch. You can even customize the bottom bar and the app icon from Settings.
The Mac version is even more powerful. In a task list, you can switch to a Kanban style to view and manage tasks. The desktop app also supports the notes function.
Pros
- All-in-one productivity tool
- Packed with features
- Eisenhower Matrix support
- Several theme options
Cons
- Lacks widget support
Price: Free; Premium: $2.99/month or $27.99/year
4. Doneit – Best for Kanban Board Users
Doneit is another minimalistic task manager app on iPhone and Mac. You can manage tasks and all your projects of any size in a single place. Unlike other task management apps, this one offers different views, such as List, Grid, Board, and Timeline. Â
If you prefer to view your tasks in a board style, go with this one. You can create unlimited categories, explore advanced board views, and even tags to organize your tasks like a pro. Doneit is one of the few apps for Face ID support. It’s good to see a handy security add-on for the task and project management apps.
Doneit has nailed the customization too. You can change the app icon, tint color, and play with a dark theme. Moreover, it also has an extensive collection of Siri Shortcuts. The app lets you change the color for tasks, insert attachments, and pin essential tasks at the top. Â
Pros
- Excellent Kanban board support
- Support for Siri Shortcuts
- Home screen widgets
Cons
- Not available on Android or Windows
Price: $7.99/year or $16.99 for lifetime
5. Todoist – Ideal for Managing Projects
Todoist is one of the oldest and most robust task management apps for iPhone and Mac. You can create up to 300 projects, enjoy unlimited reminders, and invite up to 25 people to a single project. Todoist shines with over 150 custom views to see tasks by any attribute.
Todoist has a neat activity history to check all the updates on tasks and projects. You can also pick from several themes to deliver a custom look on iPhone and Mac. The app may look basic at a glance, but once you explore it, you will surely appreciate small details.
Todoist offers a Productivity tab at the top to check your daily goal, daily streak, and task history in the last seven days. The app also supports Siri Shortcuts, widgets, and more. If you want a single app to manage your personal tasks and team projects, hit the download button below. Â
Pros
- Perfect for managing projects
- Rich customization options
- Productivity menu to check the history
Cons
- Basic user interface
Price: Free; Premium: $4.99/month or $47.99/year
FAQs on Task Management Apps
Several third-party apps offer an option to add new tasks from the Mac menu bar. You can use such apps to create a to-do list.
The default Reminders app on Mac offers three widgets to choose from.
Complete Tasks in Style
Use any of the apps mentioned above, and you will be completely fine with flying through the day without missing any task. TickTick is an all-rounder, millions favor Todoist, and the Reminders make the best out of the Apple ecosystem. At the same time, Things 3 is perfect for task and calendar combo.
Last updated on 25 July, 2023
The above article may contain affiliate links which help support Guiding Tech. However, it does not affect our editorial integrity. The content remains unbiased and authentic.
Read Next
Google Tasks vs Todoist: In-Depth Comparison of Task Management Apps
To-do apps help us stay productive and keep us on our toes, that is until we begin to slip and keep stalling and snoozing the task.
Task for iPhone: A Cool Gesture-Based iOS Task Manager
If you are an iPhone user, one of the things that you probably have installed on it is a task manager to help you keep track of your to-do lists.
Apple Reminders vs Things 3: Which Task Management App Is Better
Up until the introduction of iOS 13, Apple barely gave attention to the default reminders app on the iPhone.
Microsoft To-Do vs Things 3: Which Task Management App is Better for you
Microsoft purchased the popular task management app Wunderlist and shut down further development.
Notion vs Coda: Which Solution Offers Better Task Management
Modular productivity-boosting solutions such as Notion, Coda, and Airtable have taken the market by storm.
Top 5 Things 3 Alternatives for Task Management on macOS
Things 3 has been my go-to recommendation for iOS and Mac users.
Create Pop-up Task Reminders Using Windows Task Scheduler
There’s no dearth of task reminder tools and applications that one could use to keep a tab on his to-do list.
5 Best Free Battery Management Apps For iPhone
There are a lot of apps in the App Store to view and manage your iPhone’s battery life, and only a bunch of them are truly useful and different from
DID YOU KNOW
Notion was founded by Ivan Zhao.
